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Here are some answers you may find useful.

• • • Signing Up
    • Before the Event
    • Fundraising
    • On the Day
    • General
    • Residents
    • Businesses
    • Road Closures

Signing Up 
Q. How much do the events cost to enter?

Race	Fee (full)	Affiliated	Early Bird?
5K	£15	£13	10% off [until 29th Feb]
10K	£25	£23	10% off [until 29th Feb]
Families On Track	£35
C25K – before completion (voucher code)	£7.50	N/A	N/A
C25K – after completion (voucher code)	£10.00	N/A	N/A

NB: Affiliated is to be a member of a UKA registered running club. Entry fees include VAT and processing fee.

Q. Is there a closing date for entry?
A. Midnight Wednesday 19^th June 2024.

Q. Can I enter on the day?
A. No, all runners must be registered before the event.

Q. Which event should I do?
A. It depends on your experience and current levels of fitness. Choose an event that will challenge you but is ultimately achievable. You can choose from 5k or 10K, or the Families on Track relay has laps of 250m to 1km.

Q. Can my kids enter?
A. Children over 15 can enter the 10K

• • • Minimum age limit for 10k participants is 15 years old on the day of the event. Anyone born on or before June 23^rd 2009.

• • • Minimum age limit for 5km participants is 11 years old on the day of the event. Anyone born on or before June 23^rd 2013.

Children aged 5-15 years can be entered in a Families on Track Team. At least one team member must be over 18.

Q. Is there an upper age limit?
A. No. All that we ask is that any participant unsure of their physical ability to take part should seek medical advice from a general practitioner prior to the event.

Q. I haven’t run in a proper race before? Can I still enter?
A. Absolutely! It may be advisable to try a few shorter runs before the event, it’s not a race against the clock but a fun and safe way for you to find out how enjoyable running is and to hopefully start you training regularly.

Q. Can I transfer my entry to another event or person?
A. If you would like to swap events, or transfer your entry to another person, you can do this for an admin fee of £3 by logging in to your registration through the link provided on your confirmation email. The deadline for all transfers is May 12th. For medical deferrals, the deadline is 4 weeks before the event date.

Before the Event

Q. Will you send me information in advance?
A. If you are a UK resident, once you have entered we will send you by post your race number, timing chip & race information pack. Race information packs will be available for download on the website prior to the event. If you are an overseas entrant your pack will be available for collection from Race Information on event weekend.

Q. What is included in my race pack?
A. You will receive the following items:

• • • Race number
    • Timing chip (attached to number)
    • Event Information

Q. Why haven’t I received my entry pack?
A. Race information packs are being sent in batches via second class post. If you entered after 9^th June you will need to collect your pack on race day from the Race Information Cabin.

If you entered before June 9th and you have not received your information pack by June 23rd, please call us on 01434 689 040 or email info@eventsofthenorth.com

Q. What do I do if I lose my runner number?
A. If you realise prior to the event, let us know via email or telephone and we can arrange for another number to be sent to you in advance for a small admin fee. If you can’t find your number on the day, the event information cabin at the venue will check your entry and issue you will an alternative number.

Q. Can I transfer my entry to another event or person?
A. If you have entered the 10km/5km but would like to swap events, or transfer your entry to another person, you can do this for an admin fee of £3 by logging in to your registration through the link provided on your confirmation email. The deadline for all transfers is May 12th The deadline for medical referral is 4 weeks before the event date.

Fundraising

Q. Do I have to collect sponsorship? Is there a minimum I must collect?
A. It is not mandatory to run for a charity or collect sponsorship, this is completely your choice. If you would like to run for a charity our official charity partner is Primrose Hospice, please email us to request a fundraising pack. We will send your details to our charity partner and you’ll be contacted with fundraising advice, but no minimum raise will be requested.

Q. Where does my sponsorship and entry fee money go?
A. All monies raised for your chosen charity should be sent direct to that charity.

Your entry fee contributes to the running of the event and pays for all the site infrastructure, equipment, medals and prizes. All profits will be put back into Wythall and Hollywood Community Association.

Q. Can I take part in the event but donate my sponsorship to an alternative charity?
A. Yes.  Every runner is free to make their own choice if they would like to run for a personal charity close to them.  Where you decide to donate is up to you.

On the Day

Q. Is there somewhere that I can park my car?
A. Please keep an eye on our socials to stay up to date with the latest parking information.

Q. If I have been sent my race number, do I need to register on the day?
A. No. Assemble at the start 20 minutes before your race start time, wearing your race number (incorporates your timing chip) and join the crowds by the start line.

Q. What if I forget my race number?
A. Please go to RACE INFORMATION at the venue. One of the team will check your entry and issue you with an alternative race number.

Q. What time does the race start? Subject to change – please keep an eye on the website and event emails in the run up to event day.

 

Race	Start time
5K	10:00
10K	10:00
Families on Track	13:00

 

Q. Roughly how long will it take to complete the course?

1. We would expect the majority of runners to complete the:

5K: 15 – 50 minutes
10k: 30 minutes – 1 hour 40 minutes

Remember – it’s not a race…. you can take your time.

Q. Does the course go on any public roads with traffic?
A. Yes the course does take you along public roads, but they will all be closed/segregated to traffic for the duration of the race.

Q. How will I know which way to go?
A. There will be course signage and marshals at all key junctions to ensure you don’t get lost.

Q. Will there be any other activities available?
A. Yes there will be a range of activities available including archery, tennis, bowls, concessions and entertainment!

Q. Will there be any refreshments?
A. There will be water available for all athletes upon completion of the race.

Q. I’m injured can’t run what should I do?
A. Oh no and after all that hard work too! We are sorry you are missing out on the event. Please contact info@eventsofthenorth.com to inform the event team of your withdrawal.

DO NOT PASS YOUR RACE NUMBER on to anyone else, it potentially puts them at a medical risk, we have no medical information or emergency contact details for them. The entry fee is non-transferable and non-refundable, however there could be the possibility of deferring your entry to the following year on production of an official letter from your doctor or physio. The deadline for medical deferrals is 4 weeks prior to the race date.

Q. What happens if it rains?
A. Some of the most successful events have happened in the rain. Our events will only be cancelled if there are severe weather conditions. Make sure you are suitably dressed for the event. If it is drizzling or cold in the morning bring a bin bag to put over your clothes it will keep you warmer and dry before you set off.

Q. How difficult will the course be?
A. Keep an eye on our social channels for details of the route. The courses have been designed to be fast and as flat as possible, this will make it great for those wanting to post a fast time and also for those first timers too!

Q. Do I have to run the course?
A. We advise participants to run /jog or combine that with fast walking because of the length of time it would take to walk the course. However, there is no restriction at all if you would like to enter and walk. There is a 2 ½ hour limit for the 10k, after which time the event team will ask you to leave the course or run on the paths at your own risk. Please make sure you mention this on your entry form or contact the event team. You’ll be positioned accordingly on the start line.

Q. What facilities will be available?
A. Toilets will be provided at the start/finish. Refreshments will also be available in the start/finish area and event village for runners and spectators at a cost. Secure bag drop will be available for all runners. First aid are located at the start/finish. Unfortunately we are unable to provide showers or changing facilities.

Q. When will I get my running time?
A. Your race will be chip timed.  The timing chip will give you an accurate start and finish time, so there’s no rush to be first over the start line when the gun goes!

Q. I need to collect my race number on the day where do I collect it from?
A. You must collect your race number from Race Information at least 45 minutes before the start of the race.

Q. Can someone take my place?
A. No. For health and safety reasons we need to ensure that the event organiser has all the details of the runners on the day in case of a medical incident. This is also against UK Athletics rules.

Q. Can my dog run alongside me?
A. For health and safety reasons we cannot allow any pets to participate in any of the events.

General

Q. How can I get in touch with someone if I have further questions?
A. For any questions regarding the run please email your questions to info@eventsofthenorth.com or call 01434 689040. For questions regarding anything else, please email funrun@wythall-park.org.uk.

Q. Can I volunteer at the event?
A. Yes. We’re looking for a large team of volunteers to help us with the delivery of the event. Please register you interest by emailing volunteers@eventsofthenorth.com

Q. Why is there an entry fee?
A. The entry fee covers all the unavoidable administrative and organisational costs that make sure the events are safe and enjoyable.

Q. I can’t run the race now can I have a refund?
A. Your entry fee is invested in the cost of staging the event with the fees covering contractors, suppliers and administration costs.  The entry fee is non-transferable and non-refundable, however there could be the possibility of deferring your entry to the following year on production of an official letter from your doctor or physio. The deadline for medical deferrals is 4 weeks prior to the race date. You can download a copy of the event terms and conditions which are available during registration here.

Q. Why can’t under 11s take part?
A. Unfortunately, due to health and safety, UKA rules and legal reasons, we cannot accept entries from under 15s in the 10k or U11’s in the 5km.

Q. How secure is the event website?
A. This website is on a secure server. All the transactional areas of the website including entering events, paying in sponsorship and donating use industry standard 1024 bit SSL encryption.

Q. Is there a running community out there training for the event?
A. We have a great following on Facebook and Twitter. There are regulars chatting about the event and sharing training tips. Come and join us.

Residents

Q. I am a local resident, how is this going to impact me?
A. To ensure the safety of all runners there will be road closures in place throughout the city which may affect you.  In due course there will be a full traffic management schedule posted on the website and you will receive information about road closures and timings.  All enquiries that are not runner related to be directed to funrun@wythall-park.org.uk.

Q, How can I get involved?
A. If you don’t want to run but would like to be involved we are looking for a large team of volunteers to help us with the delivery of the event. Please register you interest by e-mailing volunteer@eventsofthenorth.com

Run clubs, charities and groups: Key areas such as a water station or busy road junction will need a small team of volunteers. We invite your club or group to ‘own’ one of these key areas. Work as a team and take responsibility for an area. Bring along club flags or branding and collect for charity.

Q. How can I get in touch with someone if I have further questions?
A. You can email your questions toinfo@eventsofthenorth.com or call 01434 689040

Businesses

Q. I would like to offer a discount over the event weekend as I think I may be able to attract some additional business, can you help?
A. Great idea and with an additional 1000 runners plus their support in the City it is an ideal opportunity to maximise on sales. We would love to help communicate what you would like to offer. Please keep the offer simple. Email funrun@wythall-park.org.uk with your business details, contact details and the offer you would like promoted. We will be in touch and start communicating through our Social Media.

Q. I have a business on the route where the roads are closed, this is going to impact me.
A. We appreciate that the event may inconvenience certain residents or businesses. We are operating a rolling road closure programme designed with and approved by Worcestershire County Council and as such will impact individuals for the shortest time possible to ensure the safety of those participating in the event. All businesses affected by the event will receive an information leaflet explaining which roads are closed, for how long and how you move round.

Road Closures

A full road closure schedule will be posted online when it has been signed off by Worcestershire County Council.  Disruption will be kept to a minimum and a rolling road closure and reopening schedule will be in place on the day.